Applying for substitution

PLEASE NOTE! In order to be able to select a study unit to be substituted on application, it must be found in your personal study plan. If you do not have the study unit in your personal study plan, you can add it on the Inspection tab of the personal study plan.

Adding a previously completed study

After adding a place of performance, you can add information about the studies you have completed previously to the application and select for which studies you are applying for substitution. First, select ‘Add previously completed study’.

1. Start by selecting substitution as the type of credit transfer you are applying for. Select the RPL processor. You can find The RPL processors at Recognition of Prior Learning (RPL) | University of Lapland (ulapland.fi).
2. Next, click Add Study or Add Study Module. You can also import information about the studies you have completed to the application via the Emrex service.
3. 1. Add the original information of a previously completed study unit or module to the application:
      • ID (optional)
      • Name (FI/EN)
      • Scope and type of scope
      • Language of instruction
      • Assessment
      • Place of performance
      • Completion date
      • Justifications: for example, why you are applying for the substitution of a specific study unit with these studies. You can use the learning outcomes of the completed study unit here.

   At this stage, pay special attention to the spelling of the studies’ names. An official English translation is also required. If the translation is not visible on the transcript of records, you may found the translation in the study guide of the institution in question. If you cannot find an official translation, please re-enter the name in the original language in the ‘English’ section. Note the spelling of the English names of studies; the first letters are usually capitalised, e.g. ‘Encountering and Instructing a Child with Special Needs’.

If the original name of the studies you have completed is in a language other than Finnish, please do not translate the name into the ‘Finnish’ field. In this case, enter a name in the field as it is written in the certificate you received for your previous studies, e.g. in English.

The information you enter here will appear on your transcript of records/degree certificate/diploma as you have typed it.

Finally, click Add.

You can edit the details of the studies you have completed via the pen icon. You can also delete the added studies or their details.

If you wish, you can add child studies to a study module, meaning the individual study units included in the completed study module. First, add the information of the study module. Next, click ‘Add child study to study module’. Add each child study one by one as an individual study unit. The child studies are listed under the study module. Adding child studies is not mandatory, but it is recommended. This way, the study units included in the module are printed on your transcript of records.

PLEASE NOTE! If you are applying for substitution with multiple studies you have completed previously, add the details of all previous studies here individually by using the Add Study button.

• Example: You have completed two study units in the same subject area at another higher education institution, one of which is 3 ECTS credits and the other 2 credits, e.g. Swedish, English, mathematics etc. Together, these replace one study unit in your personal study plan. In this case, you must add both studies to the application as the basis for substitution via the Add Study function.

Selecting the studies to be substituted

Next, in your personal study plan, select the study unit(s) you are planning to substitute with the studies you have completed previously. Click on the arrow button next to the study unit to move it to the ‘Studies selected to application’ section on the right side of the application. You can also select study modules for substitution.

When you have entered the required information and selected the studies to be substituted, click Save.

The information you have saved is displayed in the application overview. You can apply for multiple credit transfers with the same application. In this case, select ‘Add previously completed study’ or ‘Add previously acquired competence’.

When the application is ready, please remember to submit it for processing by clicking ‘Send Application’ in the upper right corner.

Please remember:

1. Before filling out the application, please find out whether you should apply for substitution or inclusion.
2. If necessary, discuss the topic with your teacher.
3. If you are applying for substitution, check that the studies to be substituted can be found in your personal study plan.
4. Start a new application by selecting eRPL under the My Studies menu in Peppi.
5. Add place of performance and attachments
6. Add previously completed studies or acquired competence
7. Add the type of credit transfer and the processor
8. Check the application
9. Send the application