Wihi – Thesis project guidance and management

  • Lapland University of Applied Sciences is introducing the Wihi system to support the thesis process, its guidance and progress monitoring.
  • Wihi will be commissioned in accordance with schedules agreed in degree programmes either at the beginning of the year or at the start of the next thesis process. All degree programmes will switch to using Wihi during 2021 in accordance with the schedule agreed in each degree programme.
  • The use of Wihi makes the thesis process monitoring and guidance easier, clearer and simpler.
  • Thus, all communication related to theses takes place in one system:
  • Topic proposal/idea paper/preliminary plan
  • Intermediate feedback
  • Communication
  • Verifying text authenticity
  • Evaluation
  • Archiving
  • Wihi is available at https://lapinamk.wihi.fi or from the Intranet tools menu
  • Wihi features three roles
  • Coordinator
  • Each degree programme has a designated thesis coordinator, who reviews the topic proposal submitted by the student and assigns an advisor to the thesis.
  • The coordinator also monitors the progress of theses in accordance with his/her area of responsibility.
  • Advisor
  • The advisor guides the progress of the thesis phase by phase.
  • The advisor assesses each phase once it has been successfully completed. Evaluation of an approved phase is directly transferred to Peppi.
  • The advisor performs and approves/rejects the plagiarism check.
  • The advisor and second reviewer perform the final evaluation.
  • The advisor approves the thesis for publication. The final evaluation is directly transferred to Peppi and the final thesis and its appendices are submitted to the archive.
  • Student
  • The student starts the thesis process by preparing a topic proposal in Wihi.
  • If the thesis is to be completed as group work, one of the group members will draw up the topic proposal and invite the other group members to participate in the thesis. Each group member will confirm their participation. After this, the topic proposal is submitted to be processed by the coordinator.
  • The student submits the tasks and/or interim report related to each phase for guidance.
  • The student submits the thesis for plagiarism check.
  • The student submits the thesis to the commissioner.

The student sends to the advisor a link to the published thesis for the final evaluation of the thesis.

Wihi

Click to enlarge the image

 

 

Thesis planning phase 5 credits

Lapland University of Applied Sciences’ thesis planning phase, 5 credits, includes the Wihi topic proposal, thesis project plan and phase 1/3.

Topic proposal

The thesis process is started by creating a topic proposal in Wihi.

  1. Log in to Wihi (lapinamk.wihi.fi)
  2. Select “Create a topic proposal”
topic proposal

Click to enlarge the image

 

If the thesis will be completed as group work, one of the group members will create the topic proposal. In this case, the other group members will be invited to join using the “Invite group members” function – the group members will then be listed in the “Group members” view.

  1. Add the thesis titles (both in English). Please note that this title will be printed on the certificate appendix. In other words, if you change the final title of the thesis, the title must also be updated on the topic proposal in order for the title to be correctly included on the certificate appendix.
  2. Under specialisation, add your degree programme, for example, tourism, sports etc.
  3. Add planned schedule.
  4. Select thesis type.
thesis information

Click to enlarge the image

 

  1. Add advising time preference.
  2. Add a description of thesis content, objectives and outcomes.
Advice time

Click to enlarge the image

 

7. Add a description of the significance and utilisation of the thesis results.
8. Add a description of the tools, equipment and software to be used.
9. Add a description of the working methods.

add description

Click to enlarge the image

 

10. If the work has a commissioner, add the commissioning details.
11. Add a description of your ability to execute the thesis.
12. Accept the commitment clause.
13. Submit your topic proposal for review. You can also save the proposal as a draft, allowing you to continue working on the proposal later.

commissioning info

Click to enlarge the image

 

Once you have submitted your topic proposal, you will be able to view the status of your proposal in your own view.

If you need to update or supplement your topic proposal, select “Edit topic proposal”.

own view

Click to enlarge the image

 

Accepting a pair / group work invitation

When completing a thesis in a group, each student invited to join the group must log in to Wihi and accept the invitation. The topic proposal will not be processed until all group members have processed their invitation, i.e. accepted or rejected it.

group work

Click to enlarge the image

 

Once the topic proposal has been approved, the next phase, the thesis project plan, will open.At this point, you can already add a preliminary goal start time for each thesis project phase.

project plan

Click to enlarge the image

 

Returning the report to the advisor for commenting

  1. Add a start time for the thesis project plan.
  2. Add your thesis project plan by selecting “Upload file”.If your thesis will include confidential material, you can ask your advisor to open a confidential space for returning confidential documents.Confidential documents are only visible to the advisor, second reviewer and thesis group members.
  3. Add the desired file by selecting “Choose file”. If necessary, you can add several files.
  4. Select “Submit”. The file you have added will be forwarded to your advisor.
return the report

Click to enlarge the image

 

Sending a message to the advisor

You can also send your advisor messages related to your thesis by selecting “Send comment”.

Write your message in the window that opens and select “Save” to send the message to your advisor.

message

Click to enlarge the image

 

Once you have submitted your thesis project plan for approval, the status of the phase will be displayed as “Phase not completed”. The other phases are displayed as grey (inactive).

thesis phase

Click to enlarge the image

 

The thesis process may also include tasks.

  1. You can create a task by selecting “Create task”.
  2. Add a task description and specify the planned start and end date of the task.
  3. Submit the task to your advisor by selecting “Submit”.
  4. When you open a task, you can add to it a status describing its progress from the drop-down menu.
tasks

Click to enlarge the image

 

Once your advisor has approved your thesis project plan, the status of the phase will change to “Approved”.

approved

Click to enlarge the image

 

Phase 1 / 3

The thesis is completed in phases. During the execution phase, you can return your thesis for commenting and evaluation. If necessary, you can return your work for commenting several times. Through this view, you can also send your advisor messages related to your thesis as needed.

Returning the report / task to the advisor for commenting

  1. Add a schedule or change a previously specified schedule, if necessary.
  2. Add an interim version of the report or task by selecting “Upload file”.
  3. Add the desired file by selecting “Choose file”. If necessary, you can add several files by selecting “Upload file” again.
  4. Select “Submit”. The file you have added will be forwarded to your advisor.
return task

Click to enlarge the image

 

Sending a message to the advisor

You can also send messages related to your thesis to your advisor by selecting “Send comment”.

Write your message in the window that opens and select “Save” to send the message to your advisor.

message

Click to enlarge the image

 

Task processing

You can return tasks in the same way as you return a report for commenting. When you return a task, save the status corresponding to the progress of the task.

task processing

Click to enlarge the image

 

Once your advisor has approved this phase, the status of the phase will change to “Approved”. Your ISP will then display the first attainment: Planning Phase of Thesis 5 credits with assessment H (pass).

approved

Click to enlarge the image

 

Thesis execution phase 5 credits

At Lapland University of Applied Sciences, the thesis execution phase includes Wihi phase 2 / 3.

Phase 2 / 3

The thesis is made in phases in accordance with the degree programme instructions. During the execution phase, you can return your thesis for commenting and evaluation. If necessary, you can return your work for commenting several times. Through this view, you can also send your advisor messages related to your thesis as needed.

Returning the report to the advisor for commenting

  1. Add a schedule or change a previously specified schedule, if necessary.
  2. Add an interim version of the report or task by selecting “Upload file”.
  3. Add the desired file by selecting “Choose file”. If necessary, you can add several files by selecting “Upload file” again.
  4. Select “Submit”. The file you have added will be forwarded to your advisor.
return the report

Click to enlarge the image

 

Sending a message to the advisor

You can also send your advisor messages related to your thesis by selecting “Send comment”.

Write your message in the window that opens and select “Save” to send the message to your advisor.

message

Click to enlarge the image

 

Once your advisor has approved this phase, the status of the phase will change to “Approved”. Your ISP will then display the next attainment: Execution Phase of Thesis 5 credits with assessment H (pass).

approved

Click to enlarge the image

 

Thesis finishing phase 5 credits

Phase 3 / 3

At this phase, the thesis is scrutinised for plagiarism, after which the thesis is submitted to final evaluation. If your thesis constitutes a project, you will submit your thesis to the commissioner for a statement. The final evaluation of the thesis also requires completing a maturity test.

If the title of your thesis changes from the title given in the topic proposal, you must update the title of the thesis to be correct before submitting the thesis for plagiarism check and evaluation. You can change the title through the “Information” view on the right side of the front page.

  1. Open the “Information” view.
  2. Select “Edit”.

 

change title

Click to enlarge the image

 

  1. In the “Topic proposal” view that opens, change the title of the thesis.
  2. Select “Submit”.
change title

Click to enlarge the image

 

  1. Add a schedule or change a previously specified schedule, if necessary.
  2. Submit the thesis ready for evaluation to the plagiarism check by selecting “Upload file”.
  3. Add the desired file by selecting “Choose file”. Please note that only a file in PDF format can be submitted to plagiarism check.
  4. Select “Submit”. The file you have added will be transferred to the Urkund plagiarism checking system.
for evaluation

Click to enlarge the image

 

Once the plagiarism check is complete (status = analysed), you can submit the same version to your advisor for evaluation and await for evaluation.

  1. If the thesis needs correcting, add the final version of the report by selecting “Upload file”.
  2. Add the file by selecting “Choose file”. The final version must be in PDF format for archiving.
  3. Select “Submit”. The file you have added will be forwarded to your advisor.
check

Click to enlarge the image

 

You can also send your advisor messages concerning your thesis, e.g. regarding the maturity test, by selecting “Send comment”.

Write your message in the window that opens and select “Save” to send the message to your advisor.

message

Click to enlarge the image

 

Statement by the commissioner

  1. If your thesis constitutes a project, you can send your thesis to the commissioner for commenting by selecting “Send for external comments”.
  2. Add the file by selecting “Choose file”. Submit the version in PDF format.
  3. Select “Submit”. The file you have added will be e-mailed to the commissioner of the thesis.
project

Click to enlarge the image

 

  1. Add an e-mail address.
  2. Add the subject and body of the message in the window that opens.
  3. Select “Submit”.
comments

Click to enlarge the image

 

The commissioner’s comments/statement can be found under “Sidosryhmien lausunnot” (Stakeholder statements) at the bottom of the right column.

comments

Click to enlarge the image

 

Final evaluation of the thesis

  1. After the advisor has evaluated the thesis, the thesis is to be published in Theseus. Once you have published your thesis, select “Add” to add a link to the thesis you have published.
  2. Add the link to your thesis in the “Link” field.
  3. Send the link to your advisor by selecting “Submit”.

The thesis project view will display the address of the published thesis.

theseus

Click to enlarge the image

 

Once you have completed all the phases, the status of the thesis project will be updated to “Completed” and all the phases will have the status “Approved”.

approved

Click to enlarge the image

 

Once the thesis evaluation has been entered in the register, the “Download evaluation” screen will become visible. By selecting “Download evaluation” you can open the evaluation report of your thesis.

download

Click to enlarge the image

 

Once the evaluations have been entered in the register, all attainments will be displayed in your ISP. In connection with the final evaluation, the study assessments related to the thesis change from the grade “Pass” to the final grade of the thesis.

ready

Click to enlarge the image