These application instructions describe how to complete a pre-application. Pre-application means the pre-approval of future studies as part of your ISP. Pre-application can be used, for example, in the pre-approval of exchange studies. Before completing the application, you should have a discussion with your study counsellor.

Complete the application carefully and focus on correct spelling. All information you enter in the application will be shown in your study attainments in the format in which you enter it.

Start a new pre-application by selecting eRPL below the “My studies” menu.

In the view that opens, you can see all your applications, their status, and their attachments. Start a new pre-application by selecting “New pre-application”.

The system will automatically retrieve basic information about your study right. Before completing the application, we recommend that you discuss about the studies to be attained with your study counsellor. If you have already had a guidance discussion, enter the discussion date and the person with whom you had the discussion in the application. If you have not had a guidance discussion, leave these fields blank. Finally, click “Save draft and start filling out pre-application”.

The application will be a draft until you send it to your field’s Student Affairs Officer. You can edit your application’s guidance discussion information or additional information using the buttons shown in the image.

At the top of the application you can see a progress bar and the type of application (Pre-application).

Start completing the application by entering the place of performance. You can add several places of performance, but add them one by one. Here, you can also add any attachments required, such as a learning agreement. Even if you apply pre-acceptance for several studies at the same time, you only need to add the place of performance and attachments once.

1. Select the place of performance type.

2. Select the place of performance in the drop-down menu, or enter the information if the place of performance is not listed.

3. Describe your studies to be attained.

4. Add the attachments required and click “Save”.

Once you have added the place of performance, you can add information about the studies to be attained. First, select Add study to be attained.

Start by selecting the type of credit transfer being applied for and select a handler for your application. If you’re applying pre-approval for the exchange studies to be attained, choose “Inclusion” as a credit transfer type.

NOTE: Always start by selecting your degree programme’s Student Affairs Officer as your application’s handler. If required, you can check the correct person here.

Next, select Add study.

Add original information about a study to be attained:

• ID (not obligatory)
• Name
• Course credits
• Type of credits
• Language of instruction
• Places of performance
• Date of completion (NOTE! The completion date is marked in the future. It is not yet necessary to know the exact date at this stage)
• Justifications

Note! If the name of the study to be attained is in other language than Finnish, you don’t have to translate it into ”In Finnish” field. In this case, enter the name in that field as it appears in the attachment, for example in English.

Also, pay special attention to the correct spelling of the study unit’s name. The information entered here will be shown in your ISP.

Finally, click “Add”.

You can select where in your ISP the study unit is to be shown. In the ISP preview, you can check what the study unit will look like in your ISP.

Finally, click Save.

The application you have saved is shown in the full application view.

If you are applying for several studies to be attained, select again Add study to be attained and add every study unit one by one to the application.

When your application is completed, remember to send it for processing

 

Changing pre-application into the credit transfer application

Once you have completed the pre-approved studies, you can utilize the pre-application in the filling of the actual credit transfer application.

Begin the filling of the credit transfer application by selecting eRPL below the “My studies” menu.

In the eRPL view, choose Pre-applications tab and click on the name of the processed application.

The status of the processed pre-application can be seen at the top of the application.

Click “Create application” to begin the credit transfer application.

The application will be a draft until you send it to your field’s Student Affairs Officer. You can edit your application’s guidance discussion information or additional information using the buttons shown in the image. A progress bar is shown at the top of the application.

If necessary, you can also view the pre-application.

First, check the information of the place of performance and also add a certificate of completed studies to the application.

Check the information of the place of performance and add the certificate of completed studies (for example Transcript of Records) to the application.

Finally, click Save.

You can edit / supplement the information of the pre-approved studies by using the pen icon. If necessary, studies can also be removed from the application.

If you have completed studies that weren’t on the approved pre-application, you can add those studies to the application at this point.

You can also import information of the studies you have completed elsewhere through Emrex. Instructions for using Emrex can be found here. 

Check that the information about the completed study corresponds to the information in the attached certificate:

• ID (not obligatory)
• Name
• Course credits
• Type of credits
• Language of instruction
• Evaluation
• Places of performance
• Date of completion
• Justifications

Note! If the name of the study you have completed is in other language than Finnish, you don’t have to translate it into “In Finnish” field. In this case, enter the name in that field as it appears on the certificate you received, for example in English.

Also, pay special attention to the correct spelling of the study’s name. The information entered here will be shown in your Transcript of Records or Degree Certificate in the format in which you enter it.

Finally, click “Modify”.

Choose where in your ISP the completed studies are placed.

In the ISP preview, you can check what the studies look like in your ISP.

Finally, click Save.

Once you have supplemented the information required for the application, remember to submit it for processing.

 

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