These application instructions describe how to complete the substitution application when you apply for one study module in your ISP to be substituted by one previously completed study module.
Study module means an entity that includes several study units (courses).
Complete the application carefully and focus on correct spelling. All information you enter in the application will be shown in your study attainments in the format in which you enter it.
Start a new application by selecting eRPL below the “My studies” menu.
In the view that opens, you can see all your applications, their status, and their attachments. Start a new application by selecting “New application”.
The system will automatically retrieve basic information about your study right. Before completing the application, we recommend that you discuss the transfer of credits with your study counsellor. If you have already had a guidance discussion, enter the discussion date and the person with whom you had the discussion in the application. If you have not had a guidance discussion, leave these fields blank. Finally, click Save draft and start filling out application.
The application will be a draft until you send it to your field’s Student Affairs Officer. You can edit your application’s guidance discussion information or additional information using the buttons shown in the image. A progress bar is shown at the top of the application.
Start completing the application by entering the place of performance. You can add several places of performance, but add them one by one.
Here, you can also add any attachments required, such as a Transcript of Records or a Degree Certificate. Even if you select several credit transfers at the same time, you only need to add the place of performance and attachments once.
1. Select the place of performance type.
2. Select the place of performance in the drop-down menu, or enter the information if the place of performance is not listed.
3. Describe your studies and your competence.
4. Add the attachments required and click “Save”.
Once you have added the place of performance, you can add information about your previously completed studies and select the studies to be substituted. First, select Add previously completed study.
Start by selecting the type of credit transfer being applied for (replacement) and select a handler for your application. NOTE: Always start by selecting your degree programme’s Student Affairs Officer as your application’s handler. If required, you can check the correct person here.
Next, select Add study module.
You can also import information of the studies you have completed elsewhere through Emrex. Instructions for using Emrex can be found here.
Add original information about your previously completed study module to your application:
- ID (not obligatory)
- Course credits
- Type of credits
- Language of instruction
- Places of performance
- Date of completion
Note! If the name of the study module you have completed is in other language than Finnish, you don’t have to translate it into ”In Finnish” field. In this case, enter the name in that field as it appears on the certificate you received, for example in English.
Also, pay special attention to the correct spelling of the study module’s name. The information entered here will be shown in your Transcript of Records or Degree Certificate in the format in which you enter it.
Finally, click “Add”
You can add child studies to a study module, i.e. itemise the studies that are included in the completed study module. To add a child study, click ”Add child study to study module”.
Each child study must be added one by one as a separate unit. Adding child studies is not mandatory, but it then converts the study module automatically back to a study unit.
Information about child study is added in the same way as information about a study unit or study module.
Note! If the name of the child study you have completed is in other language than Finnish, you don’t have to translate it into ”In Finnish” field. In this case, enter the name in that field as it appears on the certificate you received, for example in English.
Also, pay special attention to the correct spelling of the child study’s name. The information entered here will be shown in your Transcript of Records or Degree Certificate in the format in which you enter it.
Finally, click “Add”
Child studies are itemized below the study module.
Next, select the study module in your ISP that you want to be substituted by a previously completed study module. Click the study module next to the arrow icon to move it to ”Studies selected to application” on the right-hand side of the application.
If you need to go back to edit information about your previously completed study module before saving, you can do so using the pen icon.
Once you have entered the information required and selected the studies to be substituted, select Save.
The application you have saved is shown in the full application view. If you are applying for several substitutions at the same time, select Add previously complete study again.
When your application is completed, remember to send it for processing.
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